what is the best email program to replace outlook
Best email clients of 2022: Gratuitous and paid apps and software
We characteristic the best email clients that make it simple and easy to manage your emails for work or home, on your desktop or mobile device.
These days email is no longer just about sending and managing messages, but now much more almost integrating boosted software and apps.
Electronic mail is yet primal to most business organization applications, regardless of which type of office software suite you use. For some, that ways using Outlook with Microsoft Office, just for those using alternative function software there are likewise alternative electronic mail clients.
Email remains the primary method of communication betwixt businesses, simply there are a number of different ways in which emails tin be used and stored.
The first main way is by using an email client, which will often employ POP3, SMTP, or IMAP protocols to collect post straight from a server to your PC or other calculating devices. This ordinarily ways downloading and installing software for an electronic mail client to receive your emails and a server on which to store and collect your email from.
The second main manner is using cloud services through a spider web application, which means that you don't need to download any software or fifty-fifty take a server to collect email from, equally everything is stored online by the web app provider. Even better is that as online communications widen, some electronic mail providers include additional collaboration tools such as video conferencing as part of the service.
While email clients may require a little more work to run, they likewise allow for more control over user data. In other words, only you command your emails, and third parties have no access to them unless you purposefully - or accidentally - allow it.
This tin can be an important consideration for business purposes, as allowing your email to run through spider web apps ways that although it will be safely backed upwards, it likewise means the provider has command over your data, and some companies openly admit that they will scan private emails at least for marketing purposes. Just remember to ensure you accept a backup solution in identify and then you lot don't lose your e-mail data.
Therefore while consumers have tended toward the ease of use that web app emails allow, many businesses still prefer to control their ain emails through an email server and email clients, in order to protect sensitive business concern data.
There are a number of electronic mail providers on the market, so we'll wait at the best in email clients, before taking a expect at additional options, not to the lowest degree email spider web apps.
Or jump to: Best free email clients.
Also checkout: Best email provider and Best email hosting providers .
Microsoft's Outlook is the de facto electronic mail customer for about businesses and enterprises and has been around for decades, with its origins dating dorsum to MS-DOS. Patently, it has tight integration with other Microsoft services, and that takes email beyond the simple exchange of messages.
Outlook has the advantage of being fully integrated with the Outlook Calendar, making it a snap to share calendars to coordinate meetings. This integration besides extends to Outlook Contacts. Outlook is supported for the Windows platform, but also across the mobile platforms of iOS and Android too.
Microsoft Outlook is bachelor every bit function of the Microsoft Part suite, which can be purchased as the standalone Office 2016, or the subscription-based Microsoft 365.
Read our total Microsoft Outlook review .
eM Client has been around for nearly ten years at present, and throughout that long development, it's evolved into the best alternative email customer for Windows.
It offers a wide array of features, including a agenda, contacts, and chat. Back up is provided for all the major electronic mail services including Gmail, Yahoo, iCloud, and Outlook.com. The latest version also offers PGP encryption, live backup, basic image editing capabilities, and auto-replies for Gmail.
In that location is a free tier, merely you demand the Pro version for commercial use, and that too gives you VIP back up and unlimited accounts (the free production is limited to 2 email accounts). The Pro version has a one-time license fee.
eM Customer makes information technology like shooting fish in a barrel to migrate your messages from Gmail, Exchange, iCloud, and Outlook.com – merely enter your email address and the client will arrange the advisable settings for you. eM Client tin can also import your contacts and calendar, and it's like shooting fish in a barrel to deselect these options if yous'd prefer to manage them separately.
There's an integrated chat app as well, with support for common platforms including Jabber and Google Chat, and the search office is far superior to those you'll find in webmail interfaces.
Read our total eM Client review .
Mailbird is an e-mail customer that promises to "save time managing multiple accounts," and to make your e-mail "easy and cute". It comes in ii main versions: Personal and Business.
While dazzler may be in the eye of the beholder, equally they say, information technology's undeniable that Mailbird Business organization offers many free themes to make email a more enjoyable and customizable feel.
Different some more Microsoft-centric electronic mail clients, Mailbird Concern supports a diverse range of integrated apps, including WhatsApp, Google Docs, Google Calendar, Facebook, Twitter, Dropbox, and Slack, all making for a amend-streamlined workflow. However, one downside to conduct in mind hither is that there'due south no back up for filters or rules to organize your inbox.
Mailbird Personal is available for free, with Mailbird Business organization bachelor every bit a subscription or a onetime lifetime license.
Read our full Mailbird review .
Inky is an e-mail client that focuses on security, using AI and automobile learning algorithms to cake all manner of phishing attacks that might otherwise get through.
This client uses an 'Inky Phish Debate' that scans both internal and external emails to flag phishing attempts. The proprietary car learning technology can literally read an email to determine if it has phishing content, and then is able to quarantine the email or evangelize it with the malicious links disabled. It likewise takes things a step further and offers an analytics dashboard, which allows an administrator to run across patterns of attacks based on dates, or targeted users.
The Inky email customer does offering a free trial, but sadly, pricing details aren't made available on the Inky website. However, the site does annotation that pricing is per mailbox per calendar month on a subscription, with volume discounts available.
Hiri is a paid-for premium email client that is designed primarily with business users in mind (it currently only supports Microsoft electronic mail services including Hotmail, Outlook, and Exchange), but domicile users will also appreciate its productivity-boosting features.
If you lot find yourself spending too long managing, reading, and replying to emails, Hiri is the electronic mail client for you. It includes a smart dashboard that lets you meet how many unread letters you have at a glance and how long you should wait before checking them (afterwards all, how many really demand an instant reply?)
The Compose window is designed to save you lot time too, offering simply the essential options (no fancy formatting) and including the subject line at the bottom so you don't have to write it until y'all know how to summarize the message.
These little touches make Hiri a truly exceptional customer. If Microsoft is your email provider of choice, it should be well up your list. Hiri is available to buy annually or via a lifetime license for a one-fourth dimension fee. Both options offering a seven-twenty-four hour period gratuitous trial.
Read our full Hiri review .
Best free electronic mail clients
First released back in 2004, Google's Gmail has become the market leader in free e-mail services with more than a billion users across the globe.
Gmail's stripped-dorsum web interface is a highlight. Most of the screen is devoted to your inbox, with a minimum of the toolbar and other clutter. Messages are neatly organized via conversations for easier viewing, and yous tin read and reply to emails with ease, even as a first-fourth dimension user.
At that place's plenty of power hither. Dynamic mail service makes Gmail more than interactive, with the power to take action directly from within the e-mail, like filling out a questionnaire or responding to a Google Docs annotate. Messages can exist automatically filtered into tabbed categories like Main, Social, and Promotions, helping you lot to focus on the content yous need. Leading-edge spam blocking keeps your inbox gratis of junk, y'all tin manage other accounts from the same interface (Outlook, Yahoo, any other IMAP or POP email), and there's 15GB storage for your inbox, Bulldoze, and photos.
You lot tin can also access Gmail offline, although yous'll need Google Chrome for that to work. Furthermore, there is a neat snooze feature that allows you to, well, snooze an e-mail for a specified amount of time (information technology also automatically labels that electronic mail every bit important).
Other features are more questionable. Instead of organizing messages into folders, for instance – a unproblematic metaphor that just most every user understands – you must filter them using a custom labeling system. This works, and has some advantages, merely isn't popular with all users. Still, Gmail is an excellent service overall, and a good beginning pick for your email provider.
Google besides offers a paid business version of Gmail available in the shape of its Google Workspace (formerly Yard Suite) product.
This more professional person production drops the ads and allows using a custom email accost on your domain (yourname@yourcompany.tld). Business-oriented migration tools can import post from Outlook, Exchange, Lotus, and more. Storage space doubles to 30GB on the Basic plan, and you get unlimited group email addresses, 99.9% guaranteed uptime, and 24/7 support.
Google Workspace is Google'due south reply to Microsoft 365, and so of course, you lot too go apps for working with documents, spreadsheets, and presentations. Shared calendars keep you lot better organized, at that place's video and voice conferencing for online meetings, and again, at that place'south 24/vii back up to keep your system running smoothly.
Read our full Gmail review .
While Outlook is a stalwart of the business world, Microsoft has long realized that it is overkill for many domicile users, so there's a lightweight email client built into Windows. Way back when, this client was Outlook Express, but information technology has since evolved and in the latest version of Microsoft'south desktop operating system, information technology's known as Mail service and Calendar.
For any Windows user, the Mail and Calendar client is an obvious choice, as when yous log into Windows x with a Hotmail, Live, or Outlook.com address, the account is already added to the electronic mail customer.
It can as well work with other popular accounts, including Yahoo, Gmail, and iCloud. Post and Agenda has a useful feature known as Quick Actions, which, for example, allows the user to easily flag or annal a bulletin. Information technology's also integrated with the Windows Calendar app.
Mozilla's Thunderbird is an email customer worth considering as an alternative to Outlook and paid-for programs. As you'd expect from the people who brought you lot the Firebox browser, Thunderbird is a well-developed piece of software.
It'due south free to download and installation is easy. Once running, you'll discover it contains all the features you'd expect from an email client. However, what makes Thunderbird different is that there are additional customization options. You can install addons to provide additional features and functionality, and at that place are some especially neat ones for privacy and security.
Additionally, there are different themes bachelor to download and so you can personalize your e-mail experience in a way that yous usually tin't with Outlook and others.
So if y'all'd prefer a costless but capable email customer you can tweak to give what you need, and alter the look from the standard vanilla, Thunderbird from Mozilla could be well worth a await.
However, for those used to a cloud-based email organization they can utilize on the go from any device, Thunderbird can seem a fiddling limited.
Read our full Thunderbird review .
Fasten is a versatile email customer, available for iOS, Android, Windows, and Mac, with a handy spider web app for those occasions when you don't have time to spend installing software.
Information technology's billed equally the outset 'conversational' email app, which essentially ways it presents letters and replies in bubbles in real-time, in a mode that looks very much like WhatsApp. This works particularly well for the type of brusque emails that you're likely to ship to friends and family unit, making it refreshingly simple to keep track of long e-mail chains that would unremarkably exist a mess of nested letters.
Spike is gratis for personal use, with support for an unlimited number of email accounts and upward to 10 'group chat rooms'. If y'all're sick of trawling through messy lists of replies, it's a breath of fresh air.
For business organization users, at that place'due south a nominal fee per email account, and enables both voice and video meetings.
Slack isn't an email client every bit much equally online communication and collaboration tool that aims to replace the need for email.
It's an incredibly smart platform, and you tin get information technology on mobile and desktop devices. It allows for the sending of direct messages (DMs) and files to a unmarried person or a group of employees, and in that location's the ability to organize conversations into unlike channels (perhaps for specific projects, one for technical support, general conversation, and and then along).
The app also supports video calling. You tin apply the characteristic to talk to your colleagues about projects and work in-depth, without having to type everything into a DM. While this isn't a replacement for cloud storage services, you lot are able to drag, drop and share files with your colleagues direct inside Slack. Information technology's also compatible with services such as Google Drive, Dropbox, and Box.
To round things off, Slack even has a free version, although unsurprisingly it has limitations (in terms of the number of messages stored, overall storage space, and and then along).
Read our total Slack review .
Besides cheque out these secure email providers
We've recently been testing out the leading secure e-mail providers. Check out reviews beneath to detect out more than most each service provider:
- Hushmail
- Tutanota
- Protonmail
- SecureMyEmail
- Mailbox.org
- Posteo
- Mailfence
- Runbox
- CTemplar
What is DMARC?
- Past: Peter Goldstein, chief technology officer and co-founder, Valimail .
Information technology professionals navigating the electronic mail security landscape often find themselves quickly immersed in recommendations, best practices, and acronyms. When information technology comes to email authentication though, 1 name unequivocally stands out above the balance: DMARC.
Domain-based Message Authentication, Reporting, and Conformance (DMARC) is an electronic mail authentication tool and reporting protocol that protects an organization's electronic mail domains, brands, and employees confronting domain spoofing (aka exact-domain impersonation). DMARC builds on the previously known email authentication standards of SPF (Sender Policy Framework) and DKIM (DomainKeys Identified Mail). While these standards are considered effective, they both have shortcomings, well-nigh notably around aligning the authentication method to the domain used in the "From" field of an email— what most people really run across.
Hackers love to exploit this security gap through impersonation-based electronic mail phishing and utilize it as their weapon of choice.
DMARC at enforcement is considered the gilt standard against domain spoofing because it requires alignment for every electronic mail, significant the "From" field of the email is aligned with what has been verified by either SPF or DKIM.
But that's merely the tip of the iceberg for DMARC's benefits and power. DMARC besides provides critical insights that aid to authenticate the email source. With DMARC, domain owners can set a policy that specifies what mail receivers, similar Gmail or Yahoo Postal service, should do with incoming messages that do not align - significant messages that appear to come from the domain only fail hallmark. DMARC offers three policies:
- None: Tells mail receivers to deliver mail as usual, even when information technology fails authentication. This provides visibility simply. Protection, also known as enforcement, is achieved with a Quarantine or Reject policy.
- Quarantine: Tells mail receivers to put messages that neglect hallmark into a spam or junk mail binder.
- Reject: Tells mail receivers to reject (and delete) messages that fail authentication.
Finally, DMARC provides a reporting mechanism that enables the mail receivers to provide domain owners with visibility into who uses their domain to transport email, where the e-mail originated and its authentication condition. This reporting functionality empowers domain owners to fine-tune their e-mail authentication policies to let only trusted senders to send email on behalf of their organizations.
With phishing attacks on the rise and email every bit the backbone of many companies' communications, more organizations prefer DMARC enforcement to extend emphasis on confidence and trust to the safety and security of their electronic mail.
Call back this: Cybercriminals ever await for the easiest style in. If DMARC is in place and enforced for a detail domain, attackers are forced to either utilize other complicated and time-consuming impersonation techniques or selection a unlike target.
5 ways to use e-mail signatures to boost customer satisfaction
Maria Dahlqvist Canton, Head of Global Marketing at Exclaimer, discusses five ways to use email signatures to boost client satisfaction.
Electronic mail communication has its advantages – namely existence able to send data and documents to hundreds of people at the click of a button – merely information technology can sometimes feel as though it lacks the personal touch and interactivity that an in-person conversation offers.
Misinterpreted emails tin can leave customers, other recipients, and even senders, feeling disengaged or leave the interaction with a negative view of the visitor or the individual.
That's why I'yard sharing my pinnacle tips on how to use email signatures to both improve and engage customers in online business communications.
Focusing on the user feel
Giving the customer their say
Adding a personal touch
Helping them forth
A uniformed response
Using email on the go? Cheque out the all-time smartphones here .
Source: https://www.techradar.com/best/best-email-clients
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